Employee Data Privacy

United States - Fines and Penalties

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What are the penalties for non-compliance with any applicable data protection laws?

 

Noncompliance with Data Privacy Laws and Data breaches may lead to sanctions, fines, and penalties. The amounts are usually calculated according to the risk to which personal rights were exposed and the preventive measures taken by the data controllers, processors and sub-processors in relation to their respective role in the chain of personal data processing.

 

Sanctions are applied to the business entity and vary by law, including: 

  • Fair Credit Reporting Act (FCRA): allows for recovery of actual or statutory damages or penalties of $100-$1,000 per violation. Punitive damages may also be imposed for willful violations.
  • The Federal Wiretap Act: provides for civil liability including damages equal to the greater of actual damages, $100 per day of violation, or $10,000. Punitive damages and reasonable attorney’s fees and costs may be obtained.
  • State Breach Notification Laws: include varied penalties. For example, in Massachusetts, the law is enforced by the Attorney General who can seek injunctive relief, $5000 for each violation, and reasonable costs and attorneys’ fees.
  • HIPAA: provides for penalties for noncompliance based on the level of intent and can range from $100 to $50,000 per violation (or per record), with a maximum penalty of $1.5 million per year for repeated violations of an identical provision.
  • ADA, FMLA and GINA: permit civil claims to recover actual damages.

 

Ultimate Software's HR Compliance Assist team relies on a network of internal and external compliance experts and lawyers to provide clients with best practices and recommendations on topics such as HR document retention, employee data privacy, and HR electronic records. HR Compliance Assist also provides local compliance monitoring and alert services in select countries where Ultimate Software's customers have employees. HR Compliance Assist is a service exclusively available to Ultimate Software customers.

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