Employee Data Privacy

What are the penalties for non-compliance with any applicable data protection laws?

Noncompliance with data privacy laws and data breaches may lead to sanctions, fines, and penalties. The amounts are usually calculated according to the risk to which personal rights were exposed and the preventive measures taken by the data controllers, processors and sub-processors in relation to their respective role in the chain of personal data processing.

Penalties, including fines and imprisonment of up to 10 years can be imposed for offences related to South Africa’s Protection of Personal Information Act (2013). Fines are determined based on a number of factors including:

• the nature of personal information involved;
• the duration and extent of any offences;
• the number of individuals who may be impacted;
• whether the offence is an issue of public importance;
• the likelihood of substantial damage/distress;
• whether the employer could have prevented the offense;
• the failure to conduct risk assessments and follow good practices/policies/procedures relating to protecting personal information; and,
• whether it’s a repeat offence.

Heavier penalties may be incurred for more substantial offences such as selling employees’ personal account numbers or knowingly giving false evidence to Regulators.