HR Record Retention Requirements

Serbia - Summary Chart

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SERBIA


DOCUMENTS

RETENTION PERIOD
(minimum and/or maximum)

BEGINNING OF  RETENTION PERIOD

LEGAL REFERENCE

EMPLOYMENT RECORDS

Contracts

 

(new hire agreements, severance, etc.)

Permanent

Date Employment Agreement is signed

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Time records

 

(work hours, rest periods, vacation/sick/holiday, etc.)

Permanent

Creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Performance records

 

(reviews, promotions/ demotions, licenses/ certifications, investigations, disciplinary actions, etc.)

Permanent

Creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Data and personnel files

Permanent

Creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Government verification records

 

(work papers, immigration, eligibility to work, etc.)

Permanent

Date Employment Agreement is signed

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Collective bargaining/union

Permanent

Date agreement is finalized

Company Law, Article 240 and 464

Background checks and drug tests

Hired candidates- permanently

Applicants who aren't hired - not regulated under the Law

Date Employment Agreement is signed

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Acknowledgements, policy agreements and required notices

Hired candidates- permanently

Applicants who aren't hired - not regulated under the Law

Date Employment Agreement is signed

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Recruitment

 

(interview notes, resumes/CVs, ref. checks, etc.)

Not regulated under the Law

N/A

N/A

Tracking/recordings

 

(biometric, geo-location, online tracking, camera recordings, etc.)

Recordings (GPS, online tracking, video monitoring etc.) directly related to salary  (e.g. by this recording the employer tracks employee working hours) - retain permanently.

Recordings directly related to safety and protection - retain a minimum of 30 days, and in case of any irregularity in safety/protection (i.e. incidents) retain longer, sometimes permanently.

Recordings regarding other purposes - not regulated

From creation of record

Article 23 of Law on Records Regarding Employment;

Law on Private Security;

Permanent deadline is in-line with recordkeeping practice set under Law on Records Regarding Employment.

BENEFIT/PENSION/EQUITY RECORDS

Benefits

 

(plan documents, enrollment records)

Permanent

Date Employment Agreement is signed

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Pension and retirement records

Permanent

Date Employment Agreement is signed

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Equity records

Decisions on company's change of capital and/or annual reports on company's operations and consolidated annual reports - retain permanently.

Other equity related records - minimum 5 years.

Creation of record

Company Law, Article 464

PAYROLL/WAGE/TAX RECORDS

 

 

Payroll and wage data

 

(payslips, etc.)

Permanent (this also includes payrolls lists and analytic reports on salaries)

Creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

The Law on Accounting, Article 24

Tax records

Permanent

Creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

MEDICAL/SAFETY/LEAVE RECORDS

Leave

 

(family, medical, etc.)

Permanent

Creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25

Injury and illness incident reports

40 years

From date of incident

Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17

Medical records

Medical records relating to  work injury, occupational illness or other illness related to work - 40 years.

Medical, health and safety records relating to employees who are working in places with higher risk - 40 years.

Otherwise, retain permanently.

From date of incident or creation of record

Law on Records Regarding Employment, Article 7, Article 24 and Article 25; Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17

Hazardous material and other exposure records

40 years

Date of exposure or incident

Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17

Records regarding the safety and health at work

40 years

i.e. Records relating to (a) work places with higher risk, (b) employees who are working in places with higher risk and their medical examinations, (c) employees who are trained for safety and health work, (d) employee medical examinations conducted in accordance with regulations on safety and health at work.

Creation of record

Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17

 

 


Led by PeopleDoc’s Chief Legal & Compliance Officer, the HR Compliance Assist team relies on a network of internal and external compliance experts and lawyers, including the global law firm Morgan Lewis, to provide clients with best practices and recommendations on topics such as HR document retention, employee data privacy, and HR electronic records. HR Compliance Assist also provides local compliance monitoring and alert services in select countries where PeopleDoc’s customers have employees. HR Compliance Assist is a service exclusively available to PeopleDoc customers.

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