HR Record Retention Requirements | Serbia

Serbia - Summary Chart

SERBIA
DOCUMENTS	RETENTION PERIOD (minimum and/or maximum)	BEGINNING OF RETENTION PERIOD	LEGAL REFERENCE
EMPLOYMENT RECORDS
Contracts (new hire agreements, severance, etc.)	Permanent	Date Employment Agreement is signed	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Time records (work hours, rest periods, vacation/sick/holiday, etc.)	Permanent	Creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Performance records (reviews, promotions/ demotions, licenses/ certifications, investigations, disciplinary actions, etc.)	Permanent	Creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Data and personnel files	Permanent	Creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Government verification records (work papers, immigration, eligibility to work, etc.)	Permanent	Date Employment Agreement is signed	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Collective bargaining/union	Permanent	Date agreement is finalized	Company Law, Article 240 and 464
Background checks and drug tests	Hired candidates- permanently Applicants who aren't hired - not regulated under the Law	Date Employment Agreement is signed	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Acknowledgements, policy agreements and required notices	Hired candidates- permanently Applicants who aren't hired - not regulated under the Law	Date Employment Agreement is signed	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Recruitment (interview notes, resumes/CVs, ref. checks, etc.)	Not regulated under the Law	N/A	N/A
Tracking/recordings (biometric, geo-location, online tracking, camera recordings, etc.)	Recordings (GPS, online tracking, video monitoring etc.) directly related to salary (e.g. by this recording the employer tracks employee working hours) - retain permanently. Recordings directly related to safety and protection - retain a minimum of 30 days, and in case of any irregularity in safety/protection (i.e. incidents) retain longer, sometimes permanently. Recordings regarding other purposes - not regulated	From creation of record	Article 23 of Law on Records Regarding Employment; Law on Private Security; Permanent deadline is in-line with recordkeeping practice set under Law on Records Regarding Employment.
BENEFIT/PENSION/EQUITY RECORDS
Benefits (plan documents, enrollment records)	Permanent	Date Employment Agreement is signed	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Pension and retirement records	Permanent	Date Employment Agreement is signed	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Equity records	Decisions on company's change of capital and/or annual reports on company's operations and consolidated annual reports - retain permanently. Other equity related records - minimum 5 years.	Creation of record	Company Law, Article 464
PAYROLL/WAGE/TAX RECORDS
Payroll and wage data (payslips, etc.)	Permanent (this also includes payrolls lists and analytic reports on salaries)	Creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25 The Law on Accounting, Article 24
Tax records	Permanent	Creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
MEDICAL/SAFETY/LEAVE RECORDS
Leave (family, medical, etc.)	Permanent	Creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25
Injury and illness incident reports	40 years	From date of incident	Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17
Medical records	Medical records relating to work injury, occupational illness or other illness related to work - 40 years. Medical, health and safety records relating to employees who are working in places with higher risk - 40 years. Otherwise, retain permanently.	From date of incident or creation of record	Law on Records Regarding Employment, Article 7, Article 24 and Article 25; Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17
Hazardous material and other exposure records	40 years	Date of exposure or incident	Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17
Records regarding the safety and health at work	40 years i.e. Records relating to (a) work places with higher risk, (b) employees who are working in places with higher risk and their medical examinations, (c) employees who are trained for safety and health work, (d) employee medical examinations conducted in accordance with regulations on safety and health at work.	Creation of record	Law on Safety and Health at Work, Article 49 and Rulebook on Records regarding Safety and Health at Work, Article 17

Led by PeopleDoc’s Chief Legal & Compliance Officer, the HR Compliance Assist team relies on a network of internal and external compliance experts and lawyers, including the global law firm Morgan Lewis, to provide clients with best practices and recommendations on topics such as HR document retention, employee data privacy, and HR electronic records. HR Compliance Assist also provides local compliance monitoring and alert services in select countries where PeopleDoc’s customers have employees. HR Compliance Assist is a service exclusively available to PeopleDoc customers.

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