Contracts (new hire agreements, severance, etc.)
Minimum 5 years (by statute, minimum 2 years from expiration of contract)
Law 3762/2009, Art. 7, Civil Code, Art. 250 (claims limit)
Time records (work hours, rest periods, vacation/sick/holiday, etc.)
Minimum 5 years (period does not apply to employer leave book)
From end of year establishing the relevant claim
Civil Code, Art. 250 (claims limit), Legislative Decree 515/1970; Law 4254/2014, Para. IA5
Performance records (performance reviews, promotions/demotions, licenses/certifications, investigations, disciplinary actions, etc.)
Civil Code, Art. 250 (claims limit)
Tracking/recordings (biometric, geo-location, online tracking, camera recordings, etc.)
Varies, generally 15 days, 30 days in case of incident, other periods may apply dependent on legal basis
Depends on legal basis; Directive 1/2011, Art. 8; Law 4624/2019
Benefits (plan documents, enrollment records)
General: Minimum 5 years;
Salary records related to non-payment of Social Security contributions: Minimum 20 years
Civil Code, Art. 250 (claims limit);
Law 4387/2016, Art. 95 (claims limit on social security contributions)
Payroll and wage data (payslips, etc.)
General: Minimum 5 years;
Salary records related to non-payment of Social Security contributions: Minimum 20 years
From end of year to which record relate
Civil Code, Art. 250 (claims limit), Law 4387/2016, Art. 95 (claims limit on social security contributions)
Leave (family, medical, etc.)
From the end of year to which record relate
Annual leave subject to the provision of Civil Code, Art. 250 (claims limit)
Hazardous material and other exposure records
Minimum 20 years (e.g. optical radiation exposure records)
From last date of exposure
Health and Safety Code, Presidential Decree No. 82, Minimum health and safety requirements concerning workers' exposure to risks derived from natural agents (technical optical exposure). (Section III, Art. 8)