HR Electronic Records

Finland - Natively Electronic Documents

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What is the legal value of native electronic documents (that do not require signature by the parties)?

 

The majority of legislation generally recognizes the validity and probative value of documents that are natively electronic (i.e., created as electronic originals), subject to compliance requirements.

 

From the perspective of Finnish labor law, employers can create employment-related documents, including employment contracts, electronically (Employment Contracts Act, 55/2001). Note that in absence of a written contract, employees must be given written (or electronic) information relating to the terms of their work when they will be employed for longer than a month or indefinitely.

In addition, if employees who are terminated or laid off should be notified in person, whenever possible. Otherwise, notices can be provided electronically or via physical letter.

 

Ultimate Software's HR Compliance Assist team relies on a network of internal and external compliance experts and lawyers to provide clients with best practices and recommendations on topics such as HR document retention, employee data privacy, and HR electronic records. HR Compliance Assist also provides local compliance monitoring and alert services in select countries where Ultimate Software's customers have employees. HR Compliance Assist is a service exclusively available to Ultimate Software customers.

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