HR Record Retention Requirements

Czech Republic

DOCUMENTS

RETENTION PERIOD
(minimum and/or maximum)

BEGINNING OF  RETENTION PERIOD

LEGAL REFERENCE

EMPLOYMENT RECORDS

Contracts (new hire agreements, severance, etc.)

Minimum: 30 years

From end of employment

Act No. 582/1991 Coll., on Social Security Organisation and Administration, Art. 35a(4)(d)

Time records (work hours, rest periods, vacation/sick/holiday, etc.)

Minimum: 5 years

Maximum: 30 years

Minimum: From end of financial year to which records relate

Maximum: From end of employment

Act on Accounting (No. 563/1991), Art. 31

Act No. 582/1991 Coll., on Social Security Organisation and Administration, Art. 35a(4)(d)

Performance records (performance reviews, promotions/demotions, licenses/certifications, investigations, disciplinary actions, etc.)

Maximum: 10 years

From end of validity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Data and personnel files

Maximum: 10 years

From end of employment

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Government verification records (work papers, immigration, eligibility to work, etc.)

Minimum: 3 years

Maximum: 10 years

From end of employment

Act No. 435/2004 Coll., Act on Employment, Art. 102(3)

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Collective bargaining/union

Minimum: 5 years

Maximum: 10 years

From end of validity of the collective bargaining agreement

Act No. 2/1991 Coll., Act on Collective Bargaining, Art. 9 (4)

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Background checks and drug tests

Maximum: 10 years

From end of validity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Acknowledgements, policy agreements and required notices

Maximum: 10 years

From end of employment

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Recruitment (interview notes, resumes/CVs, reference checks, etc.)

Applicants who become employees: maximum 10 years

Applicants who do not become employees: maximum 10 years

Applicants who become employees: From end of employment

Applicants who do not become employees: From end of recruitment process

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Tracking/recordings (biometric, geo-location, online tracking, camera recordings, etc.)

Maximum: 10 years

From end of validity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Internal work rules (ex. employee handbook)

Minimum: 10 years

From date of termination of their validity

Labour Code (No. 262/2006), Sec. 305

BENEFIT/PENSION/EQUITY RECORDS

Benefits (plan documents, enrollment records)

Maximum: 10 years

From end of validity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Pension records

Minimum: 3 years

End of year relevant for the document (old-pension records are issued for each year of employment)

Act No. 582/1991 Coll., on Social Security Organisation and Administration, Art. 35a(4)(a)

Equity records

Minimum: 5 years (10 years for financial statements and annual reports)

From end of financial year to which records relate

Act on Accounting (563/1991), Art. 31

PAYROLL/WAGE/TAX RECORDS

Payroll and wage data (payslips, etc.)

Minimum: 5 years for accounting related records

From end of financial year to which records relate

Act on Accounting (563/1991), Art. 31

Tax records

Minimum: 5 years (10 years for financial statements and annual reports)

From end of financial year to which records relate

Act on Accounting (563/1991), Art. 31

MEDICAL/SAFETY/LEAVE RECORDS

Leave (family, medical, etc.)

Maximum: 10 years

From end of validity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Injury and illness incident reports

Minimum: 30 years

From the date of the accident

Act No. 582/1991 Coll., on Social Security Organisation and Administration, Art. 35a(4)(d)

Medical records

Maximum: 10 years

From the date of termination of work incapacity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644

Hazardous material and other exposure records

Maximum: 10 years

From end of validity

Civil Code (No. 89/2012), Special Provisions, Sec. 631 - 644