Tracking/recordings (biometric, geo-location, online tracking, camera recordings, etc.)
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
BENEFIT/PENSION/EQUITY RECORDS
Benefits (plan documents, enrollment records)
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
Pension and retirement records
Minimum: 5 years
Resignation to the pensions system (foreign system): Minimum 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
Equity records
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
PAYROLL/WAGE/TAX RECORDS
Payroll and wage data (payslips, etc.)
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
Tax records
Minimum: 5 years (minimum 6 years from date taxes should have been paid in cases where taxes were not paid or where records were falsified)
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
Tributary Code, Law No. 830, Art. 200
Miscellaneous 1
Discounts authorization: Minimum 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
MEDICAL/SAFETY/LEAVE RECORDS
Leave (family, medical, etc.)
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
Injury and illness incident reports
Minimum: 5 years (15 years if illness is pneumoconiosis)
From end of employment and from date of accident or from
diagnosis of the disease.
Ruling. No. 2389 of 05.24.2018 of the Labor Board;
Rules on Work Accidents and Professional Diseases, Law No. 16,744, Art. 79
Medical records
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
Hazardous material and other exposure records
Minimum: 5 years
From end of employment
Ruling. No. 2389 of 05.24.2018 of the Labor Board
UKG's HR Compliance Assist team relies on a network of internal and external compliance experts and lawyers to provide clients with best practices and recommendations on topics such as HR document retention, employee data privacy, and HR electronic records. HR Compliance Assist also provides local compliance monitoring and alert services in select countries where UKG's customers have employees. HR Compliance Assist is a service exclusively available to UKG customers.
